AI scribe for group practices
An AI scribe for group practices: one note standard, every provider.
Behavioral health group practice documentation drifts with every hire. Psynopsis is an AI scribe for group practices that gives each psychiatrist and PMHNP the same psychiatric templates, MSE structure, structured SI/HI and medication checks, with an admin view of where notes still vary.
Practices: the demo covers Enterprise seats, the admin dashboard, your templates and the custom BAA.
The standardization problem
Multi-provider psychiatry has a documentation problem that a general scribe makes worse
A generic AI scribe gives twelve providers twelve faster ways to write twelve different notes. The variance is the problem, and speed alone does not touch it.
Twelve providers, twelve note styles
One prescriber writes a full MSE, the next writes “MSE WNL”. One documents SI as passive/active/plan/intent/means, another writes “denies SI”. Coordination between them, and any audit of them, has to translate first.
Onboarding measured in weeks
New hires spend their first weeks learning the practice’s documentation quirks instead of seeing patients. In the group-practice case study, onboarding took two to three weeks per provider before a shared template existed.
Quality you only discover at audit
Without a shared structure, note completeness varies with the provider and the day. The same case study found 78% of notes met all compliance requirements before standardization.
Documentation burden drives turnover
Evening charting is a retention problem, not just a productivity one. The case-study practice had documentation burden cited in two provider departures before the rollout.
Figures from the group-practice case study: a de-identified composite, early access, self-reported.
What Enterprise includes
The practice plan, in clinician terms
Everything on the Professional plan for every provider, plus the layer a practice needs to run it: seats, oversight, a custom BAA and someone to call.
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Everything in Professional
Every provider gets the full psychiatric note: custom templates, MSE integration, treatment planning tools, priority support and the analytics dashboard.
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Multi-user access
One practice account, one seat per clinician. Each account is NPI-verified, so access stays with licensed providers.
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Admin dashboard
Practice-level oversight of documentation across providers, the view that made standardization possible in the group-practice case study.
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Custom integrations
Scoped to your practice and your systems. Tell us what your EHR and workflow look like on the demo call.
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Dedicated support
A named contact during rollout and after, rather than a ticket queue.
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Custom BAA
A Business Associate Agreement negotiated for your organization, reviewed before any PHI is entered.
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Onboarding assistance
Template setup from your best notes and cohort onboarding, the approach that took new providers from weeks to days in the case study.
Rollout in a week
From signed BAA to standardized notes in five working days
The first week is templates and champions. Cohorts follow at the pace your schedule allows.
- Day 1
Paper and access
Sign the custom BAA, create the practice account and add providers. Every seat is NPI-verified, so onboarding does not start until the clinician is.
- Day 2
Practice templates from your best notes
Take the notes your strongest documenters already write, initial evaluation, medication follow-up, and turn them into the practice’s templates. That is how the case-study practice did it.
- Day 3
Pilot with two or three champions
Real visits, ambient or post-session dictation per provider preference. Champions find the template gaps before the whole practice does.
- Day 4
Review the first notes together
MSE completeness, structured SI/HI, medication and dose accuracy, assessment organized by diagnosis. Adjust the templates, not the clinicians.
- Day 5
Onboard the next cohort
With templates settled, each additional provider needs about three days to be productive, the case-study average. The full 12-provider rollout there ran in phases over eight weeks.
Case study
Twelve providers, one documentation standard
A multi-provider psychiatric clinic grew from 4 to 12 providers in 18 months and watched documentation quality drift with it. With practice-wide templates, an admin dashboard and a phased rollout on Psynopsis Enterprise, average documentation time fell 65% (individual results 50–80%), 95% of notes met all compliance requirements at monthly audit, up from 78%, and new-provider onboarding dropped from two to three weeks to three days.
Read the full case studyDe-identified composite created for educational purposes; early access, self-reported. Results vary by practice, baseline workflow and note complexity.
Questions from practice leads
How is Enterprise priced for a group practice?
Will standardized templates flatten how our providers think?
Does every provider need their own NPI?
Does it work with our EHR?
Is a BAA included?
How long does onboarding take?
Related
Case study: 12 providers, one note standard
65% average time saved, 95% of notes meeting compliance requirements, onboarding down to three days.
Read more PricingPricing
Basic, Professional at $75 per clinician per month, and Enterprise per practice.
Read more TrustCompliance and security
HIPAA, 42 CFR Part 2, custom BAA, audit trail and NPI verification.
Read more LandingAI scribe for PMHNPs
Medication management templates and post-session dictation for psychiatric nurse practitioners.
Read moreStandardize the practice, not the clinicians.
Bring a de-identified note from your best documenter and one from your newest hire. We will show you both on the same template.
HIPAA compliant · Custom BAA · Audio never stored · NPI-verified seats