AI scribe for group practices

An AI scribe for group practices: one note standard, every provider.

Behavioral health group practice documentation drifts with every hire. Psynopsis is an AI scribe for group practices that gives each psychiatrist and PMHNP the same psychiatric templates, MSE structure, structured SI/HI and medication checks, with an admin view of where notes still vary.

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BAA on paid plans 42 CFR Part 2 Audio never stored

Practices: the demo covers Enterprise seats, the admin dashboard, your templates and the custom BAA.

Practice view
Template compliance · this week
Admin
Practice
Providers 12
MSE completeness All notes Complete
SI/HI structured Passive / active / plan / means Complete
Dose checks Reconciled vs. last note No mismatch
Variance flagged 2 notes Review
Enterprise
Practice templatesCustom BAAAudit trail
Illustrative admin view. Every note remains an AI draft reviewed and signed by its clinician.

The standardization problem

Multi-provider psychiatry has a documentation problem that a general scribe makes worse

A generic AI scribe gives twelve providers twelve faster ways to write twelve different notes. The variance is the problem, and speed alone does not touch it.

Different providers, different note styles

One prescriber writes a full MSE, the next writes “MSE WNL”. One documents SI as passive/active/plan/intent/means, another writes “denies SI”. Coordination between them, and any audit of them, has to translate first.

An unfamiliar documentation workflow

New hires spend their first weeks learning the practice’s documentation quirks instead of seeing patients. A shared template gives them a consistent starting point.

Quality you only discover at audit

Without a shared structure, note completeness varies with the provider and the day. A shared template gives reviewers a consistent structure to check.

Documentation burden drives turnover

Evening charting is a retention problem, not just a productivity one. Include time spent on notes when you evaluate the team’s workload.

What Enterprise includes

The practice plan, in clinician terms

Everything on the Professional plan for every provider, plus the layer a practice needs to run it: seats, oversight, a custom BAA and someone to call.

Request a demo See all plans

  • Everything in Professional

    Every provider gets the full psychiatric note: custom templates, MSE integration, treatment-plan documentation templates, priority support and the analytics dashboard.

  • Multi-user access

    One practice account, one seat per clinician. Each account is NPI-verified, so access stays with licensed providers.

  • Admin dashboard

    Practice-level oversight of documentation across providers.

  • Custom integrations

    Scoped to your practice and your systems. Tell us what your EHR and workflow look like on the demo call.

  • Dedicated support

    A named contact during rollout and after, rather than a ticket queue.

  • Custom BAA

    A Business Associate Agreement negotiated for your organization, reviewed before any PHI is entered.

  • Onboarding assistance

    Template setup from your sample notes and support for onboarding each cohort.

Rollout in a week

From signed BAA to standardized notes in five working days

The first week is templates and champions. Cohorts follow at the pace your schedule allows.

  1. Step 1

    Paper and access

    Sign the custom BAA, create the practice account and add providers. Every seat is NPI-verified, so onboarding does not start until the clinician is.

  2. Step 2

    Practice templates from your best notes

    Take the notes your strongest documenters already write, initial evaluation, medication follow-up, and turn them into the practice’s templates.

  3. Step 3

    Pilot with two or three champions

    Real visits, ambient or post-session dictation per provider preference. Champions find the template gaps before the whole practice does.

  4. Step 4

    Review the first notes together

    MSE completeness, structured SI/HI, medication and dose accuracy, assessment organized by diagnosis. Adjust the templates, not the clinicians.

  5. Step 5

    Onboard the next cohort

    With templates tested and refined, use the pilot findings to guide onboarding. Set the pace around your team and the visit types they see.

Workflow example

A shared structure for every provider

Start with the note structure your team agrees on. Pilot it with a few clinicians, review their corrections and refine the templates before bringing in the next cohort. The workflow example walks through each step and suggests what to measure in your own practice.

Explore the workflow

An illustrative workflow, not a report of measured customer results.

Agree on the note structure
Pilot with a small group
Review the edits clinicians make
Refine before the wider rollout

Questions from practice leads

How is Enterprise priced for a group practice?
Enterprise is priced per practice rather than per plan tier. Tell us your provider count and setting (outpatient group, clinic, SNF rounding team) and we will send a quote. It includes everything in Professional plus multi-user access, an admin dashboard, custom integrations, dedicated support, a custom BAA and onboarding assistance.
Will standardized templates flatten how our providers think?
No. Templates standardize structure: which sections exist, how the MSE is laid out, how SI/HI is captured, how the assessment is organized by diagnosis. The clinical reasoning inside each section is the provider’s own, and every note is a draft they review and sign. The aim is less variance without less autonomy.
Does every provider need their own NPI?
Yes. Each account is verified against the NPPES database during signup so that only licensed providers can access the platform. Multi-user access gives each clinician a seat under the practice account.
Does it work with our EHR?
Psynopsis works alongside your existing EHR: notes are drafted in Psynopsis and moved into any system via the Chrome extension. Direct integrations are in development, and Enterprise includes custom integrations scoped to your practice. Bring your EHR to the demo call.
Is a BAA included?
Yes. Enterprise includes a custom Business Associate Agreement negotiated for your organization. A copy can be reviewed before any PHI is entered; email compliance@psynopsis.ai and it is sent within one business day.
How long does onboarding take?
Onboarding depends on verification, your templates and the size of your team. Start with a small pilot, review the drafts and use what you learn to plan the wider rollout. Enterprise customers receive dedicated onboarding assistance.

Related

Workflow example

A shared workflow for group practices

An illustrative approach to templates, a small pilot and clinician onboarding.

Read more Pricing

Pricing

Basic, Professional at $75 per clinician per month, and Enterprise per practice.

Read more Trust

Compliance and security

HIPAA, 42 CFR Part 2, custom BAA, audit trail and NPI verification.

Read more Landing

AI scribe for PMHNPs

Medication management templates and post-session dictation for psychiatric nurse practitioners.

Read more
20-minute demo, your templates

Standardize the practice, not the clinicians.

Bring a de-identified note from your best documenter and one from your newest hire. We will show you both on the same template.

Request a demo Start free as an individual

HIPAA compliant · Custom BAA · Audio never stored · NPI-verified seats